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Work at ASI

by abwhite last modified Nov 19, 2015 04:55 PM

Posted November 17, 2015

Proposal Coordinator/Staff Writer (50%)

This is a permanent (career) UC Davis staff position (payroll title: SENIOR WRITER). Salary will be based on experience and available budget funds; monthly half-time salary is likely to be within the range of $1,881-$2,900/month. Applicants are encouraged to carefully review the application instructions.

Applications must be submitted through the UC Davis Jobs website. Refer to Requisition # 03015446. The final filing date is Monday, Dec. 7, 2015.


Position Description:

Under general supervision, work closely with ASI Director and programmatic leaders, CA&ES Advancement Team, ASI Finance Analyst, and other researchers to formulate and develop large, multidisciplinary, and multi-collaborative grant proposals to a wide range of funding agencies and organizations including, but not limited to, sponsored research grants and fundraising philanthropic proposals. Coordinate proposal development with multiple principal investigators and project collaborators. Write and edit comprehensive narrative for stylistic consistency and continuity of writing style among different writers while ensuring that we meet requirements of funding organizations. Develop accurate project budgets (with salary and benefit information) and descriptive justifications. Manage the submission process of all ASI grant proposals. Track ongoing funding opportunities for all ASI programs. Provide writing and editing support and coordination of outreach and development materials, web site content, reports and other products. Serve as a key member of ASI's core support team, providing coordination and collaboration with all ASI units.


Department Description:

As part of the UC Davis College of Agricultural and Environmental Sciences (CA&ES), the Agricultural Sustainability Institute (ASI) provides a hub that links initiatives in sustainable agriculture and food systems across all departments and units of CA&ES, the University of California Division of Agriculture and Natural Resources, and with other state, national, and international partners. 

ASI is directly responsible for the statewide UC Sustainable Agriculture Research & Education Program (SAREP), the Russell Ranch Sustainable Agriculture Facility, the UC Davis Student Farm, and coordination of the Inter-institutional Network for Food, Agriculture and Sustainability (INFAS). ASI synthesizes, translates, and communicates science-based information on sustainable agriculture and food systems.

ASI leads the coordination of multi-million dollar interdisciplinary proposals for projects and programs involving collaborators within and outside the University of California. For more information, see


Essential Responsibilities:


Primarily responsible for timely submission of qualified proposals. Track funding opportunities and inform ASI collaborators and partners of potential grant funding; coordinate and manage team efforts to respond to opportunities; track proposal submissions and successes. Work closely with PIs, Office of Research, CA&ES Advancement Team, research staff and others to prioritize and produce major multidisciplinary grant proposals. Facilitate team formation, conceptualization, writing and review of major multidisciplinary proposals. Develop accurate project budgets. Write and edit a variety of comprehensive narrative and budgetary justification for stylistic consistency according to a recognized and approved style, logic, and policy of funding organizations. Maintain continuity of writing style among different writers and throughout the material. Translate specialist writings into a common vocabulary necessary for interdisciplinary research projects. Provide guidance and advice to PIs, project coordinators and others regarding grant guidelines and procedures governing state, federal, and private grant proposal submissions; and reviewer expectations. Manage the development and submission process of several proposals simultaneously to meet firm deadlines. Responsible for communication with Sponsored Programs. Create templates and 'boilerplate' documents to support the proposal development infrastructure; maintain a knowledge base consisting of project descriptions, research personnel academic biographies, current and pending funding forms, and professional profile documents.


Facilitate development and writing of reports including supplemental information from project leaders and collaborators. Write and edit a variety of written material for stylistic consistency and tailored to target audiences.

Write and help to produce written materials for development communications activities, including profiles/articles and narrative donor reports. Work with the CA&ES advancement team and other personnel to provide communications support to Director in developing communication strategies for stakeholders, major prospect cultivation, solicitation, and stewardship.

Assist outreach team with communicating information on current projects and activities. Assist with maintenance of ASI Web site and other special projects.

Minimum Qualifications:

  • Experience writing multidisciplinary sponsored research and private grant proposals for a variety of funding sources and with multiple collaborators.
  • Experience coordinating multiple collaborators to develop a complex proposal or implement a complex project.
  • Experience understanding and translating complex concepts and academic and technical terminology into lay terms for a wide range of audiences.
  • Experience writing, editing and proofing including using language accurately and creatively; recognizing and using correct English grammar, spelling and punctuation.
  • Experience developing and revising project budgets to reflect project needs, including salary and benefit projections.
  • Communications skills to interact with diverse groups of individuals to research, secure and/or provide information, clarify situations, resolve problems, and ensure cooperation among individuals.
  • Organizational and time management skills to coordinate projects and people, prioritize and track multiple projects simultaneously, and meet critical deadlines.
  • Experience with computer hardware and software for word processing, spreadsheet, web editing and presentation tasks/assignments.


Preferred Qualifications:

  • Experience interpreting and applying various funding agencies' technical requirements and procedures, including state and federal scientific funding agencies.
  • Experience producing written materials for development communications activities, including profiles/articles and narrative donor reports. 
  • Knowledge and skills in document design, layout, and graphical content.
  • Knowledge of sustainable agriculture and food systems.
  • Familiarity with a university/campus environment.

Event Details


One Shields Drive
UC Davis
Davis, CA

(530) 752-3915